Privacy
Policy
Introduction
At Anvin Infosystems (“we,” “our,” or “us”), we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and safeguard your data when you visit anvininfo.com or use our services.
By accessing our website or engaging with our services, you agree to the practices described in this policy. If you do not agree, please discontinue use of our services.
1. Information We Collect
1.1 Information You Provide Directly
We collect information that you voluntarily provide when you:
- Fill out contact forms or inquiry requests
- Subscribe to our newsletters or updates
- Register for accounts or services
- Communicate with us via email, phone, or chat
- Participate in surveys, promotions, or events
This may include your name, email address, phone number, company name, job title, postal address, and any other information you choose to share.
1.2 Information Collected Automatically
When you visit our website, we automatically collect certain technical information through cookies and similar technologies:
- IP address and device information
- Browser type and version
- Operating system
- Pages visited and time spent on our site
- Referring website addresses
- Geographic location (general area, not precise GPS)
- Date and time of visits
1.3 Information from Third Parties
We may receive information about you from business partners, service providers, social media platforms, or publicly available sources to enhance our services and better understand your needs.
2. How We Use Your Information
We use your personal information for the following purposes:
Service Delivery: To provide, maintain, and improve our IT services, software solutions, and customer support.
Communication: To respond to your inquiries, send requested information, provide updates about our services, and deliver newsletters you’ve subscribed to.
Business Operations: To process transactions, manage accounts, fulfil contracts, and maintain business records.
Personalization: To customize your experience on our website and tailor our services to your preferences and needs.
Marketing: To send promotional materials, special offers, and information about products or services that may interest you (you can opt out anytime).
Analytics and Improvement: To analyze website usage patterns, understand user behaviour, and enhance our website functionality and service offerings.
Legal Compliance: To comply with legal obligations, enforce our terms and conditions, protect our rights, and prevent fraud or security issues.
Recruitment and Job Applications:
If you submit a CV or job application to Anvin Infosystems WLL — whether in response to a posted opening, through a referral, or on your own initiative — we use the information you provide to assess your suitability for current or future roles.
We retain CVs and application details for up to 12 months to allow us to consider you for suitable opportunities as they arise. If you are selected for a role, additional information (such as identity documents, education certificates, and employment references) may be requested as part of standard pre-employment verification once an offer has been accepted.
Your application data is accessed only by our HR team and is not shared with third parties. You may request access to, correction of, or deletion of your application data at any time by writing to dpo@anvininfo.com.
3. How We Share Your Information
We do not sell your personal information to third parties. We may share your information in the following circumstances
We process personal data only when we have a lawful basis under GDPR. These include:
Service Providers: With trusted third-party vendors who assist us in operating our website, conducting business, or servicing you (such as hosting providers, email services, payment processors, and analytics tools). These parties are contractually obligated to keep your information confidential.
Business Transfers: In connection with any merger, acquisition, reorganization, sale of assets, or bankruptcy, your information may be transferred to the acquiring entity. For legitimate business operations, after ensuring that such interests do not override your fundamental rights and freedoms.
Legal Requirements: When required by law, court order, or government regulation, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
With Your Consent: When you explicitly authorize us to share your information with specific third parties.
Business Partners: With partners for joint marketing initiatives or collaborative projects, only when you’ve provided consent.
4. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to enhance your browsing experience. Cookies are small text files stored on your device that help us remember your preferences and understand how you use our site.
Where required by law, we obtain your prior consent before placing non-essential cookies.
Users may manage or withdraw cookie consent at any time through browser settings or cookie preference tools available on the website.
Types of Cookies We Use:
- Essential Cookies: Necessary for website functionality and cannot be disabled
- Performance Cookies: Help us analyze site usage and improve performance
- Functionality Cookies: Remember your preferences and personalize your experience
- Marketing Cookies: Track your browsing to deliver relevant advertisements
However, disabling certain cookies may limit website functionality.
5. Data Security
We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:
- Encryption of sensitive data during transmission (SSL/TLS)
- Secure server infrastructure and firewalls
- Regular security assessments and updates
- Access controls and authentication protocols
- Employee training on data protection practices
While we strive to protect your information, no method of transmission or storage is completely secure. We cannot guarantee absolute security, but we remain committed to protecting your data to the best of our ability.
Data Breach Notification
In the event of a personal data breach, we will notify affected individuals and relevant authorities as required under GDPR.
6. Data Retention
We retain your personal information only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law. When information is no longer needed, we securely delete or anonymize it.
Retention periods vary based on:
- The nature of the information collected
- The purpose for which it was collected
- Legal, regulatory, or contractual requirements
- Legitimate business needs
Data Controller Details
Anvin Infosystems acts as the Data Controller for personal data processed through this website and services.
Our Data Protection Officer can be contacted at: Email: dpo@anvininfo.com
7. Your Privacy Rights
Your Data Protection Rights (GDPR). Under GDPR, you have the following rights:
- Right of Access – Obtain confirmation and a copy of your data
- Right to Rectification – Correct inaccurate or incomplete data
- Right to Erasure (“Right to be Forgotten”) – Request deletion of your data
- Right to Restriction – Limit how we process your data
- Right to Data Portability – Receive your data in a structured format
- Right to Object – Object to processing (especially marketing)
- Right to Withdraw Consent – At any time where consent is used
- Right to Lodge a Complaint – With a supervisory authority
To exercise any of your GDPR rights, please get in touch with us at: dpo@anvininfo.com
We will respond to all requests within 30 days, as required under GDPR.
Lawful Processing Statement (Accountability)
We are committed to processing personal data in accordance with GDPR principles, including:
- Lawfulness, fairness, and transparency
- Purpose limitation
- Data minimization
- Accuracy
- Storage limitation
- Integrity and confidentiality
We maintain records of processing activities and regularly review our privacy practices to ensure ongoing GDPR compliance.
8. Third-Party Links
Our website may contain links to third-party websites, applications, or services. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.
9. Children’s Privacy
If we become aware that we have inadvertently collected information from a child, we will take immediate steps to delete it. Parents or guardians who believe we have collected information from a child should contact us immediately.
10. International Data Transfers
International Data Transfers (GDPR Compliance)
Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards such as:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions by the European Commission
- Binding Corporate Rules (where applicable)
We assess all international transfers to ensure adequate protection of personal data.
Automated Decision-Making
We do not carry out automated decision-making or profiling that produces legal or significant effects on individuals.
11. Changes to this Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or business operations. When we make significant changes, we will notify you by posting the updated policy on our website with a revised “Last Updated” date. We encourage you to review this policy regularly to stay informed about how we protect your information.
12. Contact Us
Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from children.
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Anvin Infosystems
Email: dpo@anvininfo.com
Phone: +974 4467 9009
Address: Sharq Plaza Building, G 11, Ground Floor, D Ring Road, Doha, Qatar.
We are committed to addressing your concerns and will respond to your inquiries in a prompt manner.
13. Consent
By using anvininfo.com and our services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and sharing of your information as described herein.
© 2026 Anvin Infosystems. All rights reserved.
